How to Interview Event Planners

You’ve probably been involved in planning an event. There are many things you need to do: plan the menu, hire caterers, create invites and mail them, collect RSVPs, organize entertainment, etc. If you forget to do one thing, your event is likely to fail. It is better to hire an event planner to manage your event professionally and save yourself the headaches and sleepless nights.

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Hire a professional event planner

  1. Be aware of your event and the professionals that deal with it. Not all events are the same. Some specialize in corporate events, branding, launching, and brand management. These companies won’t provide event planning services for smaller events such as birthday parties and anniversaries. We recommend that you make a list of all the events you would like to have planned before you start looking for an event planner.
  2. Always verify references and reputations. Most event planners or event management companies will have a portfolio they are happy to share with you. The portfolio will not be complete without a design book. You should request references from previous clients and make contact with them at the first meeting. You can only verify the experience and qualifications of an event planner by speaking to past clients.
  3. A network of contacts — Planners need a wide range of industry contacts. This is important because they must be able meet every customer’s demand. It also means that they need to be able find anything from A to Z in a matter of minutes. Your event planner will have a lot of industry contacts, which will mean that he or she is well-respected and will have extensive expertise in handling cancellations or emergencies.
  4. Websites are important — A good planner will list all of their events and portfolios on their website. You can quickly check these websites. You can find event planners and event management companies in your area by checking the Yellow Pages or Trade Directories.
  5. Creativity and cost — Most event planners charge a fee for their creativity. You can compare rates and services before you choose a company to host your event.
  6. Firms vs. freelancing – It is important to note that private or freelance specialists can be just as effective as large companies and should not impact your decision.

Once you have figured out what to do next, it is important that you hire an event planner quickly. To ensure you get the best value for your money, take the time to compare rates and services.